The Department of Neurology at Vanderbilt University Medical Center is seeking a talented grants manager to support a robust and growing portfolio of industry, federal, and foundation research grants. High level responsibilities include assisting faculty in preparing and assembling successful grant proposals and contracts as well as independently managing budgets for faculty grants. Successful applicants will enjoy working in a fast-paced environment with faculty and research staff from basic, clinical, and translational science backgrounds. Exceptional organizational skills, verbal communication, written communication, interpersonal skills, and attention to detail are required. Proficiency in all Microsoft applications is also required. A minimum of three years in pre-award, post-award and/or fundamental budgetary experience is highly desired.
Vanderbilt is a collegial institution, and the Department of Neurology reflects this culture by fostering an environment of trust, transparency, inclusion, and collaboration. We are committed to developing new programs that incorporate novel technology and clinical innovation into the personalized care of our patients, while enabling our physicians and scientists to continue to make discoveries that change the way we understand and treat neurological disease. In 2020, our NIH research portfolio exceeded $14 million, and our overall department research portfolio exceeded $27 million, a significant growth from 2017. The department is currently ranked 24 th in Blue Ridge Institute rankings.
Position Shift: Day Shift/Exempt Position
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US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
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Assist faculty in preparing and assembling grants proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines.
Assist PI in determining requirements, deadlines and time management for responses to PAs/RFAs or general application submissions in a proactive manner. Coordinate multiple applications under absolute deadlines.
Work in a collaborative manner with the Principal Investigator and the Office of Research, throughout the application process to achieve a professional document for submission.
Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals.
Responsible for tracking and receiving back confirmation of submitted application from Grants & Contracts.
Provide outside departments with biosketches, other support and ancillary data as requested.
Works in conjunction with Research Administrative Officer on new, competing or revised grant applications in preparing initial and extended budgets, including Indirect cost calculation.
Post Award Activities:
Independently manage budget responsibilities for grants.
Serves as a resource for the department.
Reviews budget details regularly with PI, including: personnel, effort allocated and overall expenses, ensuring consistency.
Prepares financial reports for PIs and the department, including projections.
Advises faculty on how to allocate funds appropriately.
Keeps abreast of new/updated agency policies, procedures, deadlines and timeframes of new initiatives by working closely with Research Administrative Officer.
Attends training offered by the Office of Research as well as reading online/published materials
Keeps AO/financial manager and PIs informed of any material changes.
Monitor terms and agreements of grant awards for compliance.
Qualifications - External
Bachelor's Degree (or equivalent experience) and 3 years experience
Occasional: Standing: Remaining on one's feet without moving.
Occasional: Walking: Moving about on foot.
Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
Occasional: Push/Pull: Exerting force to move objects away from or toward.
Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.
Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.
Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.